Saturday, January 28, 2023

4. PAYROLL ADMINISTRATION

Processing of salaries, wages, incentives or other monetary compensation or allowances subject to compliance with certain conditions and submission of documents.

Service Details

OFFICE OR DIVISION:

HUMAN RESOURCE AND MANAGEMENT OFFICE

CLASSIFICATION:

COMPLEX

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

Officials and Employees of the Local Government Unit of Manolo Fortich

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

For Elected Officials and Permanent Employees: Daily Time Record (DTR) for the salary period (Two (2) Original Copies)

Human Resource Management Office

For Job Order and Honorarium Personnel: Daily Time Record (DTR) (Two (2) Original Copies)

Human Resource Management Office

Accomplishment Report ( Two (2) Original Copies)

Client

First Salary (Permanent): Certified true copy of duly approved appointment (One (1) Original Copy)

Human Resource Management Office

Assigned Order (if applicable)

Certified true copy of Oath of Office (One (1) Original Copy)

Human Resource Management Office

Certificate of Assumption (One (1) Original Copy)

Human Resource Management Office

Statement of Assets, Liabilities and Net Worth (One (1) Original Copy)

Approved Daily Time Record (DTR) (One (1) Original Copy)

Concerned Head of Office

Bureau of Internal Revenue (BIR) Withholding Certificates (Forms 1902 and 2305) (One (1) Original Copy)

Payroll Information on New Employee (PINE) (One (1) Original Copy)

Human Resource Management Office

Authority from the claimant and identification of documents, if claimed by person other than the payee (One (1) Original Copy)

Clearances (One (1) Original Copy each)

National Bureau of Investigation (NBI), Municipal Trial Court (MTC), Regional Trial Court (RTC)

Barangay Clearance (One (1) Original Copy)

Barangay Hall where the client is residing

Police Clearance (One (1) Original Copy)

Police Station where the client is residing

Additional requirements for transferees (from one government office to another): Clearance from money, property, and legal accountabilities

Previous office or employer

Duly verified Salary Certification of last salary

Chief Accountant of the previous office or agency

Bureau of Internal Revenue (BIR) Form 2316 (Certificate of Compensation Payment or Tax Withheld)

Certificate of Available Leave Credits

Previous office or employer

Service Record

Previous office or employer

Salary, if deleted from the payroll: Approved Daily Time Record (DTR) (One (1) Original Copy)

Notice of Assumption (One (1) Original Copy)

Approved application for leave, clearances, and medical certificate if on sick leave for 5 days or more (One (1) Original Copy)

Terminal Leave Application: Terminal Leave Application Form (One (1) Original Copy)

Human Resource Management Office

Clearance from money, property, and legal accountability (Five (5) Original Copies)

Duly audited photocopy of employees leave card from the last data of service (Two (2) Original Copies)

Human Resource Management Office

Certificate of Leave Credits (Two (2) Original Copies)

Approved leave application

Complete Service Record (Two (2) Original Copies)

Statement of Assets, Liabilities and Net Worth (SALN) (Four (4) Original Copies)

Duly signed computation of terminal leave credits (Two (2) Original Copies)

Municipal Accountant or Company Accountant

Applicant’s authorization form (in affidavit form) to deduct all financial obligations with the employer or agency (Two (2) Original Copies)

In case of resignation, duly accepted employees’ letter of resignation (Two (2) Original Copies)

Concerned Agency Head

Government Service Insurance System (GSIS) Clearance (Two (2) Original Copies)

Government Service Insurance System (GSIS)

Performance Rating (Two (2) Photocopies)

Human Resource Management Office

Fully accomplished exit interview questionnaire (One (1) Original Copy)

Human Resource Management Office

*Kindly submit these documents to the Human Resource Management Office within 1 month prior to effectivity of retirement to facilitate processing of terminal leave benefits.

Additional requirement in case of death claimant: Authenticated Death Certificate (One (1) Original Copy, One (1) Photocopy)

Philippines Statistics Authority (PSA)

Authenticated Marriage Contract (One (1) Original Copy, One (1) Photocopy)

Philippines Statistics Authority (PSA)

Authenticated Birth Certificate of all surviving legal heirs (One (1) Original Copy, One (1) Photocopy)

Designation of next-of-kin (One (1) Original Copy, One (1) Photocopy)

Waiver of right of children for 18 years old and above (One (1) Original Copy, One (1) Photocopy)

Loyalty Cash Award Claims:

Service Record (One (1) Original Copy)

For transferees, Certificate of Non-payment (One (1) Original Copy)

Previous office or agency

Certificate that the claimant has not incurred more than 50 days authorized vacation leave without pay within 10-year period or aggregate of more than 25 days authorized vacation leave without pay within the 5-year period, as the case may be (One (1) Original Copy)

Human Resource Management Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits the Daily Time Record (DTR) and accomplishment report to the Human Resource Office.

1.1. Check’s completeness of the documents submitted.

None

2 Days

Administrative Aide II (HRM Aide)
Human Resources Management Office

1.2. Prepares payroll.

None

Administrative Aide II (HRM Aide)
Human Resources Management Office

1.3. Facilitates routing of payroll to various department head and to the Mayor’s Office.

None

1 Hour

Administrative Aide II (HRM Aide)
Human Resources Management Office

1.4. Submits the payroll to the Municipal Budget Office for recording and signing of the obligation request.

None

1 Hour

Municipal Budget Officer
Municipal Budget Office

1.5. Forwards payroll to the Municipal Accounting Office for the preparation of the journal entry voucher and approval thereof.

None

1 Hour

Municipal Accountant
Municipal Accounting’s Office

2 . Receives salary.

2.1. Forwards the payroll to the Municipal Treasurer’s Office for signature and disbursement.

None

1 Day

Cashier III
Municipal Treasurer’s Office

TOTAL

None

3 Days, 3 Hours