| For Elected Officials and Permanent Employees: Daily Time Record (DTR) for the salary period (Two (2) Original Copies) |
Human Resource Management Office |
| For Job Order and Honorarium Personnel: Daily Time Record (DTR) (Two (2) Original Copies) |
Human Resource Management Office |
| Accomplishment Report ( Two (2) Original Copies) |
Client |
| First Salary (Permanent): Certified true copy of duly approved appointment (One (1) Original Copy) |
Human Resource Management Office |
| Assigned Order (if applicable) |
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| Certified true copy of Oath of Office (One (1) Original Copy) |
Human Resource Management Office |
| Certificate of Assumption (One (1) Original Copy) |
Human Resource Management Office |
| Statement of Assets, Liabilities and Net Worth (One (1) Original Copy) |
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| Approved Daily Time Record (DTR) (One (1) Original Copy) |
Concerned Head of Office |
| Bureau of Internal Revenue (BIR) Withholding Certificates (Forms 1902 and 2305) (One (1) Original Copy) |
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| Payroll Information on New Employee (PINE) (One (1) Original Copy) |
Human Resource Management Office |
| Authority from the claimant and identification of documents, if claimed by person other than the payee (One (1) Original Copy) |
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| Clearances (One (1) Original Copy each) |
National Bureau of Investigation (NBI), Municipal Trial Court (MTC), Regional Trial Court (RTC) |
| Barangay Clearance (One (1) Original Copy) |
Barangay Hall where the client is residing |
| Police Clearance (One (1) Original Copy) |
Police Station where the client is residing |
| Additional requirements for transferees (from one government office to another): Clearance from money, property, and legal accountabilities |
Previous office or employer |
| Duly verified Salary Certification of last salary |
Chief Accountant of the previous office or agency |
| Bureau of Internal Revenue (BIR) Form 2316 (Certificate of Compensation Payment or Tax Withheld) |
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| Certificate of Available Leave Credits |
Previous office or employer |
| Service Record |
Previous office or employer |
| Salary, if deleted from the payroll: Approved Daily Time Record (DTR) (One (1) Original Copy) |
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| Notice of Assumption (One (1) Original Copy) |
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| Approved application for leave, clearances, and medical certificate if on sick leave for 5 days or more (One (1) Original Copy) |
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| Terminal Leave Application: Terminal Leave Application Form (One (1) Original Copy) |
Human Resource Management Office |
| Clearance from money, property, and legal accountability (Five (5) Original Copies) |
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| Duly audited photocopy of employees leave card from the last data of service (Two (2) Original Copies) |
Human Resource Management Office |
| Certificate of Leave Credits (Two (2) Original Copies) |
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| Approved leave application |
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| Complete Service Record (Two (2) Original Copies) |
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| Statement of Assets, Liabilities and Net Worth (SALN) (Four (4) Original Copies) |
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| Duly signed computation of terminal leave credits (Two (2) Original Copies) |
Municipal Accountant or Company Accountant |
| Applicant’s authorization form (in affidavit form) to deduct all financial obligations with the employer or agency (Two (2) Original Copies) |
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| In case of resignation, duly accepted employees’ letter of resignation (Two (2) Original Copies) |
Concerned Agency Head |
| Government Service Insurance System (GSIS) Clearance (Two (2) Original Copies) |
Government Service Insurance System (GSIS) |
| Performance Rating (Two (2) Photocopies) |
Human Resource Management Office |
| Fully accomplished exit interview questionnaire (One (1) Original Copy) |
Human Resource Management Office |
| *Kindly submit these documents to the Human Resource Management Office within 1 month prior to effectivity of retirement to facilitate processing of terminal leave benefits. |
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| Additional requirement in case of death claimant: Authenticated Death Certificate (One (1) Original Copy, One (1) Photocopy) |
Philippines Statistics Authority (PSA) |
| Authenticated Marriage Contract (One (1) Original Copy, One (1) Photocopy) |
Philippines Statistics Authority (PSA) |
| Authenticated Birth Certificate of all surviving legal heirs (One (1) Original Copy, One (1) Photocopy) |
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| Designation of next-of-kin (One (1) Original Copy, One (1) Photocopy) |
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| Waiver of right of children for 18 years old and above (One (1) Original Copy, One (1) Photocopy) |
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| Loyalty Cash Award Claims: |
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| Service Record (One (1) Original Copy) |
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| For transferees, Certificate of Non-payment (One (1) Original Copy) |
Previous office or agency |
| Certificate that the claimant has not incurred more than 50 days authorized vacation leave without pay within 10-year period or aggregate of more than 25 days authorized vacation leave without pay within the 5-year period, as the case may be (One (1) Original Copy) |
Human Resource Management Office |