Friday, April 26, 2024

2. Processing of Disbursement Voucher for cash payment

Includes payment salaries and wages of project-based personnel, financial assistance to individuals and reimbursement of amount below Php 3,000

Service Details

OFFICE OR DIVISION:

MUNICIPAL ACCOUNTING OFFICE

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2C - Government to Citizen

WHO MAY AVAIL:

ALL

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

For release of financial assistance for individual clients 1. Letter Request

Client

2. Death certificate for burial assistance or medical prescription for medical assistance

Client

3. Obligation request

Budget Office

For processing of reimbursement 1. Invoices/ Receipts

Client

2. Receipts and/or other documents evidencing disbursement, if there are available, or in lieu thereof, certification executed by the official concerned that the expense sought to be reimbursed have been incurred for any of the purposes contemplated under the provisions of the GAA in relation to or by reasons of his position, in case of NGAs

Client

3. Other supporting documents as are necessary depending on the nature of the expense charged

Client

For processing of salaries and wages (project based personnel) 1. Report of Disbursements certified correct by the accountable officer

HRMO

2. Approved payrolls/vouchers duly acknowledged/signed by the payee/s

HRMO

3. Approved daily time records (DTRS) or Certificate of Service

HRMO

4. Approved application for leave

HRMO

5. In case of payment of personnel under the "job order" status, duly verified/accepted accomplishment report

HRMO

6. Official Receipt (OR) in case of refund for unclaimed salaries

HRMO

7. Authority from the claimant and identification documents, if claimed by person other than the payee

HRMO

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits all the pertinent documents

1.1. Receives and evaluates the completeness of documents submitted.

None

20 minutes

"Admin Aide VI/Fiscal Clerk I (Municipal Accounting Office)"

1.2. Evaluates the correctness of documents submitted.

None

50 minutes

"Municipal Accountant (Municipal Accounting Office)"

1.3. Prepares journal entry and disbursement voucher

None

10 minutes

"Admin Aide VI Admin Officer II Accountant I (Municipal Accounting Office)"

1.4. Signs the voucher for processing of the payment

None

10 minutes

"Municipal Accountant (Municipal Accounting Office) "

1.5. Endorses the voucher to the Municipal Treasurer

None

5 minutes

"Admin Aide VI/Fiscal Clerk I (Municipal Accounting Office)"

1.6. Signs the voucher for processing of the payment

None

5 minutes

"Municipal Treasurer (Municipal Treasurer's Office)"

1.7. Endorses the voucher to the Municipal Mayor

None

5 minutes

"Admin Aide VI (Utility Foreman) (Municipal Treasurer's Office)"

1.8. Approves the voucher for processing of the payment

None

6 hours

"Municipal Mayor or Authorized representative (MAYOR'S OFFICE) "

1.9. Forwards the voucher to the Municipal Treasurer

None

10 minutes

"Messenger I (MAYOR'S OFFICE) "

2 . Receives the payment.

2.1. Releases the payment

None

5 minutes

"Cash clerk II (Municipal Treasurer's Office)"

TOTAL

NONE

1 Day