| 2. Processing of Disbursement Voucher for cash payment |
| Includes payment salaries and wages of project-based personnel, financial assistance to individuals and reimbursement of amount below Php 3,000 |
| Service Details |
| OFFICE OR DIVISION | MUNICIPAL ACCOUNTING OFFICE | |
| CLASSIFICATION | SIMPLE | |
| TYPE OF TRANSACTION: |
|
|
| WHO MAY AVAIL: | ALL |
| CHECKLIST OF REQUIREMENTS: | WHERE TO SECURE |
|---|---|
| For release of financial assistance for individual clients 1. Letter Request | Client |
| 2. Death certificate for burial assistance or medical prescription for medical assistance | Client |
| 3. Obligation request | Budget Office |
| For processing of reimbursement 1. Invoices/ Receipts | Client |
| 2. Receipts and/or other documents evidencing disbursement, if there are available, or in lieu thereof, certification executed by the official concerned that the expense sought to be reimbursed have been incurred for any of the purposes contemplated under the provisions of the GAA in relation to or by reasons of his position, in case of NGAs | Client |
| 3. Other supporting documents as are necessary depending on the nature of the expense charged | Client |
| For processing of salaries and wages (project based personnel) 1. Report of Disbursements certified correct by the accountable officer | HRMO |
| 2. Approved payrolls/vouchers duly acknowledged/signed by the payee/s | HRMO |
| 3. Approved daily time records (DTRS) or Certificate of Service | HRMO |
| 4. Approved application for leave | HRMO |
| 5. In case of payment of personnel under the "job order" status, duly verified/accepted accomplishment report | HRMO |
| 6. Official Receipt (OR) in case of refund for unclaimed salaries | HRMO |
| 7. Authority from the claimant and identification documents, if claimed by person other than the payee | HRMO |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits all the pertinent documents | Receives and evaluates the completeness of documents submitted. | None | 20 minutes | "Admin Aide VI/Fiscal Clerk I (Municipal Accounting Office)" | Evaluates the correctness of documents submitted. | None | 50 minutes | "Municipal Accountant (Municipal Accounting Office)" | Prepares journal entry and disbursement voucher | None | 10 minutes | "Admin Aide VI Admin Officer II Accountant I (Municipal Accounting Office)" | Signs the voucher for processing of the payment | None | 10 minutes | "Municipal Accountant (Municipal Accounting Office) " | Endorses the voucher to the Municipal Treasurer | None | 5 minutes | "Admin Aide VI/Fiscal Clerk I (Municipal Accounting Office)" | Signs the voucher for processing of the payment | None | 5 minutes | "Municipal Treasurer (Municipal Treasurer's Office)" | Endorses the voucher to the Municipal Mayor | None | 5 minutes | "Admin Aide VI (Utility Foreman) (Municipal Treasurer's Office)" | Approves the voucher for processing of the payment | None | 6 hours | "Municipal Mayor or Authorized representative (MAYOR'S OFFICE) " | Forwards the voucher to the Municipal Treasurer | None | 10 minutes | "Messenger I (MAYOR'S OFFICE) " |
| 2. Receives the payment. | Releases the payment | None | 5 minutes | "Cash clerk II (Municipal Treasurer's Office)" |
| TOTAL | NONE | 1 Day | ||