13. RECEIVING OF PURCHASED GOODS

Receive and properly store of all purchased goods (Const. Materials, Office Supplies & Equipments, Medical Supplies and Heavy Equipment Parts) through procurement process in line with GPPB RA 9184.

Service Details

OFFICE OR DIVISION	GENERAL SERVICES DIVISION
CLASSIFICATION	SIMPLE
TYPE OF TRANSACTION:	G2B - Government to Business
WHO MAY AVAIL:	Awarded Suppliers

CHECKLIST OF REQUIREMENTS:	WHERE TO SECURE
1. Accomplished COA Verified Purchase Order	1. Procurement Division
2. Delivery Receipts	2. Supplier
3. Charge Invoices	3. Supplier
4. Items Delivered	4. Supplier

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Deliver Items To LGU-MF Warehouse and submit delivery Receipts, Charge Invoices and copy of Purchase Order.	Determine Delivery as to PO Terms and Conditions thru the documents submitted. If not in accordance in the terms and conditions of the Purchase Order (PO), delivery will be rejected. And if in accordance with the terms and conditions, request Inspectorate Team or Inspector.	none	10 minutes	Receiving Clerk (Administrative Aide II) for Construction Supplies & (Administrative Aide IV) for Office/Computer Supplies) General Services Division
2. Unload Items delivered	Check and Inspect Items as to Delivery Receipts, Charge Invoices and PO.	none	2 hours	Receiving Clerk (Administrative Aide II) for Construction Supplies & (Administrative Aide IV) for Office/Computer Supplies) Inspector or Inspectorate Team General Services Division
3. Stockpile the items into the warehouse.	Prepare Goods Receipt and Acceptance and Inspection Report. Receiving Clerk, Inspector and Supplier's Representative Sign the Goods Receipt. Inspector also sign the A & I Report	none	4 hours	Receiving Clerk (Administrative Aide II) for Construction Supplies or (Administrative Aide IV) for Office/Computer Supplies) and Inspector or Inspectorate Team General Services Division
	Fill up Individual Bin Cards of the Delivered Items. Submit A & I, GR, DR, CI & PO to Stock Clerk.	none	30 minutes	Receiving Clerk Warehouse man I (Administrative Aide IV) Supplies Checker General Services Division
	Check & Records all delivered items to Stock Cards and Sheets. Sign the Goods Receipt Submit Documents to Supply Unit Head	none	30 minutes	Stock Clerk Warehouse man I (Administrative Aide IV) General Services Division
4. Receive Signed Duplicate Copies of Delivery Receipts & Invoices	Double Check Documents. Sign the Good Receipts. Sign the Delivery Receipts & Charge Invoices as Received. Submit 1 copy of Goods Receipt to Requisitioner.	none	20 minutes	Warehouse man II (Administrative Aide VI) Supply Unit Head General Services Division
	Check completeness of delivery as to Purchase Order (PO). If Complete, Initial Acceptance Portion of Acceptance and Inspection Report. Submit To Property Unit and GSD-OIC for final Acceptance.	none	20 minutes	Warehouseman I (Supply Unit Head) General Services Division
	Attached Property Acknowledgement Receipt (PAR) for Properties Delivered.	none	10 minutes	Property Custodian (Administrative Aide VI) General Services Division
	Review Documents Received. Check completeness of Document attached. Sign Acceptance and Inspection Report. Submit to Bids & Award Committee Payment Section for Processing of Payment.	none	15 minutes	General Services Division Officer In Charge (Administrative Officer IV) General Services Division
TOTAL		none	8 hours & 25 minutes