4. TURN OVER OF RECORDS/ DOCUMENTS FOR ARCHIVING

Service is available within the LGU Offices who wants to safekeep their important documents for archival to prevent loss or damage.

Service Details

OFFICE OR DIVISION	GENERAL SERVICES DIVISION
CLASSIFICATION	SIMPLE
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	Local offices

CHECKLIST OF REQUIREMENTS:	WHERE TO SECURE
1. List of Records subject of archiving	1. Requisitioning Office
2. Accomplished Archival Form	2. Records Unit of General Services Division

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit list of records.	Check & inspect records physically compared to the list. Prepare Archival Form.	none	30 minutes	Inventory Clerk (Admin. Aide IV Clerk II) General Services Division
2. Sign archival form and endorse custody of records to the Disposal Clerk.	Received records endorsed. Store to the records storage facility. Log details and submit archival to Records Officer.	none	1 hour	Disposal Clerk & Inventory Clerk / (Administrative Aide IV Clerk II) General Services Division
3. Received 1 copy of Archival Form and sign the log book.	Submit Archival Form to GSD Officer In Charge and for Signature. Give 1 copy of accomplished Archival Form to the requisitioning office. Mark GRDS numbers to the packed/boxed records.	none	30 minutes	Records Officer/ (Administrative Aide IV Clerk II) General Services Division
TOTAL		none	2 hours