3. Processing of Approved Purchase Request for Goods (Items, Supplies, and Materials) through Shopping

The Procurement Division draw up a list of at least three (3) suppliers of known qualifications which will be invited to submit proposals, where the procurement does not fall under Shopping in Section 52 of the Revised IRR of RA 9184 and the amount involved does not exceed the thresholds prescribed in Annex "H" of said IRR.

Service Details

OFFICE OR DIVISION	PROCUREMENT
CLASSIFICATION	HIGHLY TECHNICAL
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	End-users

CHECKLIST OF REQUIREMENTS:	WHERE TO SECURE

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit the approved Purchase Request (PR) and required attachment	Receives the Purchase Request, checks the completeness and correctness of the documents	None	5 minutes	Administrative Aide IV
	Prepares the BAC Mode of Procurement	None	20 minutes	Administrative Aide IV
	Prepares the Request for Price Quotation (RFQ) documents	None	20 minutes	Administrative Aide IV
	Submits the RFQ documents to at least three (3) eligible suppliers	None	1 hour	Administrative Aide IV
	Retrieve the RFQ documents from the eligible suppliers	None	1 hour	Administrative Aide IV
	Prepares the Abstract of Quotation	None	20 minutes	Administrative Aide IV
	Examine, evaluate, and make comparisons of price quotations	None	20 minutes	Administrative Aide IV
	Awards of contract to the lowest quotation	None	15 minutes	Administrative Aide IV, Supply Officer II
	Prepares the Purchase Order	None	20 minutes	Administrative Aide IV
	Municipal Budget Office prepares Obligation Request (OBR) for the said PO	None	10 minutes	Budget Officer I
	Submits the Abstract of Quotations to the BAC Members, Head of the Procuring Entity (HoPE) for approval	None	10 minutes	Administrative Aide IV, BAC Members, HoPE
	Once approved, the Purchase Order (PO) will be submitted to the winning supplier, and retains copy of the said PO	None	1 hour	Administrative Aide IV
	Transmit the following documents: PR, RFQ, Abstract of Quotations, PO, ObR, CAF to Commission on Audit (COA) for stamp/seal	None	20 minutes	Administrative Aide IV
	Transmit the following documents: Municipal Tax Docs, GSD Acceptance and Inspection Report, Billing Statement, Delivery Receipt to Municipal Accounting Office for voucher issuance	None	10 minutes	Administrative Aide IV
TOTAL		None	5 hours 50 minutes