3. LIQUIDATION OF CASH ADVANCES

A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper documents.

Service Details

OFFICE OR DIVISION	MUNICIPAL BUDGET OFFICE
CLASSIFICATION	SIMPLE
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	LGU OFFICIALS AND EMPLOYEES

CHECKLIST OF REQUIREMENTS:	WHERE TO SECURE
For Travel:
1. Two (2) Original liquidation report	1. Client
2. Original Copy of receipt(s) and ticket, if any	2. Client
3. Three (3) Original copy Itinerary of Travel	3. Client
4. One (1) Original Certificate of Appearance	4. Client
4. One (1) Original Certificate of Appearance	4. Client
5. One (1) Photocopy of Obligation Request	5. Client
For Purchase Request:
1. Two (2) Original Copy Liquidation Report	1. Client
2. One (1) Photocopy of OBR and Voucher	2. Client
3. One (1) Copy of Purchase Order	3. Client
4. One (1) Original Copy of Receipt(s)	4. Client

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits pertinent documents	1.1 Examines the completeness and accuracy of supporting documents and forwards the document the appropriate officer.	NONE	2 minutes	Admin. Aide VI (Clerk III) (Municipal Budget Office)
	1.2 Checked and verify the correctness of the said data, with the name and signature of the employee/officer who was granted the cash advance and the date it was signed.	NONE	10 minutes	Admin. Aide VI (Utility Foreman) Budget Officer II Budget Officer III (Municipal Budget Office)
	1.3 Records the actual amount in the appropriate registries.	NONE	5 minutes	Admin. Aide VI (Utility Foreman) Budget Officer II Budget Officer III (Municipal Budget Office)
2. Receive the Document(s)	2.1 Release of the document(s)	NONE	1 minute	Client
TOTAL		NONE	18 minutes