Friday, March 29, 2024

11. ISSUANCE OF PURCHASED CONSUMABLE GOODS

Issuance of all consumable goods to the end-user/ requesting office.

Service Details

OFFICE OR DIVISION:

GENERAL SERVICES DIVISION

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

ALL Government Offices

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. Accomplished Goods Receipt

1. Supply Unit of General Services Division

2. List of Items to be withdrawn referring to the GR submitted

2. Head of Requisitioning Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submit list of items to be withdrawn and accomplished GR (Goods Receipt)

1.1. Received List & GR (Goods Receipt). Prepare RIS (Requisition and Issue Slip)

none

10 minutes

Stock Clerk (Administrative Aide III) Supplies Checker General Services Division

2 . Receive RIS (Requisition and Issue Slip), Sign request portion . Submit back to Stock Clerk

2.1. Sign Approval Portion and Issuance Portion. Submit to Issuance Clerk.

none

10 minutes

GSD Officer In Charge and Warehouse man II (Administrative Aide VI) General Services Division

3 . Request release of requested items. Sign Receive Portion of RIS (Requisition and Issue Slip).

3.1. Release Items to End User. Fill Up Individual Bin cards of the Released Item. Stamp RIS as released and submit back to Stock Clerk

none

30 minutes

Issuing Clerk Warehouse Assistant I (Administrative Aide III) General Services Division

4 . Receive 1 copy of Accomplished RIS (Requisition and Issue Slip). Receive the items requested.

4.1. Check & records all released items to Stock Cards and Sheets. Stamp RIS as recorded submit 2 copies of Accomplished RIS to Supply Unit Head and 1 copy to End User.

none

10 minutes

Stock Clerk (Administrative Aide III) Supplies Checker General Services Division

4.2. Prepares 2 sets of SSMI (Summary of Supplies and Materials Issued) Sign prepared and approval portion and submit 1 copy to MACCO (Municipal Accountant's Office).

none

10 minutes

Warehouse man II (Administrative Aide VI) & GSD Officer In Charge General Services Division

TOTAL

none

1 hour & 10 minutes