Thursday, April 25, 2024

10. ISSUANCE OF PURCHASED NON-CONSUMABLE (EQUIPMENT/PROPERTY) GOODS

Filling of request for the issuance of a non-consumable goods (Construction materials, Office Supplies & Equipment's and Heavy Equipment Parts) as per P.Red by the end-user/ requesting office.

Service Details

OFFICE OR DIVISION:

GENERAL SERVICES DIVISION

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

ALL Government Offices

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. Accomplished Goods Receipt

1. Supply Unit of General Services Division

2. List of Property to be withdrawn referring to the GR submitted

2. Head of Requisitioning Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submit list of property to be withdrawn and accomplished Goods Receipt (GR)

1.1. Received list & GR (Goods Receipt). Submit list of items to Property Unit for (Property Acknowledgement Receipt) and PIS (Property Issuance Slip).

none

10 minutes

Stock Clerk (Administrative Aide IV) Supplies Checker General Services Division

2 . Sign Property Acknowlegdement Receipt (PAR) & Property Issue Slip (PIS). Receive 1 copy of accomplished Property Acknowledgement Receipt (PAR) & 3 copies of accomplished Property Issue Slip (PIS)

2.1. Prepares PAR (Property Acknowledgement Receipt) and PIS (Property Issuance Slip). Submit to GSD-OIC and end user for signature. Submit 1 copy of PAR (Property Acknowledgement Receipt) and 3 copies of PIS (Property Issuance Slip) to End User.

none

20 minutes

Property Custodian (Administrative Aide VI)/ GSD Officer In Charge General Services Division

3 . Submit 3 copies of accomplished Property Issuance Slip (PIS) to Issuing Clerk

3.1. Release property to end user. Fill up individual bin cards of the released Property. Stamp Property Issue Slip (PIS) as released and submit to Stock Clerk

none

30 minutes

Issuing Clerk (Administrative Aide III) Warehouse Assistant General Services Division

4 . Receive 1 copy of Accomplished PIS. Receive the property requested.

4.1. Check & records all released property to stock cards and sheets. Stamp Property Issue Slip (PIS) as recorded submit 2 copies of Accomplished Property Issue Slip (PIS) to Supply Unit Head and 1 copy to End User.

none

10 minutes

Stock Clerk (Administrative Aide IV) Supplies Checker General Services Division

4.2. Prepares 2 sets of SSMI (Summary of Supplies and Materials Issued) Sign Prepared And Approval Portion and submit 1 copy to MACCO (Municipal Accountants Office).

none

5 minutes

Ware-houseman II (Administrative Aide VI) and GSD Officer In Charge General Services Division

TOTAL

none

1 hour & 20 minutes