Tuesday, April 23, 2024

4. TURN OVER OF RECORDS/ DOCUMENTS FOR ARCHIVING

Service is available within the LGU Offices who wants to safekeep their important documents for archival to prevent loss or damage.

Service Details

OFFICE OR DIVISION:

GENERAL SERVICES DIVISION

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

Local offices

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. List of Records subject of archiving

1. Requisitioning Office

2. Accomplished Archival Form

2. Records Unit of General Services Division

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submit list of records.

1.1. Check & inspect records physically compared to the list. Prepare Archival Form.

none

30 minutes

Inventory Clerk (Admin. Aide IV Clerk II) General Services Division

2 . Sign archival form and endorse custody of records to the Disposal Clerk.

2.1. Received records endorsed. Store to the records storage facility. Log details and submit archival to Records Officer.

none

1 hour

Disposal Clerk & Inventory Clerk / (Administrative Aide IV Clerk II) General Services Division

3 . Received 1 copy of Archival Form and sign the log book.

3.1. Submit Archival Form to GSD Officer In Charge and for Signature. Give 1 copy of accomplished Archival Form to the requisitioning office. Mark GRDS numbers to the packed/boxed records.

none

30 minutes

Records Officer/ (Administrative Aide IV Clerk II) General Services Division

TOTAL

none

2 hours