Saturday, March 02, 2024

2. MANAGEMENT AUDIT

It is a separate audit evaluation of the effectiveness of internal controls adapted in the operating and support services units/systems to determine whether they achieve the control objectives over a period of time or as of a specific date. This includes the determination of the degree of compliance with laws, regulations, managerial policies, accountability measures, ethical standards and contractual obligations covering specific timeframes. It is a review and appraisal of the systems and processes, organizational and staffing structures, operations and management practices, records, reports and performance standards of the agencies/units covered. [1.9.2 Management Audit, Department of Budget and Management (DBM) Internal Audit Manual for Local Government Units (LGUs) (2016), p. 10]

Service Details

OFFICE OR DIVISION:

INTERNAL AUDIT SERVICE

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2C - Government to Citizen

WHO MAY AVAIL:

Executive Branch of the Municipality of Manolo Fortich

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. Written request containing reasons for requesting audit

1. Requesting Client

2. Documentary evidences, if any

2. Requesting Client

3. Endorsement Letter or Written Instructions from the Mayor to conduct Audit

3. Mayor’s Office (MO)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submit the written request, documentary evidences (if any) and endorsement letter or written instructions from Mayor’s Office to the IAS/U Office

1.1. 1. Receive the written request, documentary evidences (if any) and endorsement letter or written instructions from the Mayor’s Office and forward to the Head of IAS

None

5 minutes

Administrative Clerk IV /Engineer I Internal Audit Service/Unit

1.2. 2. Evaluate if the audit request is under the scope of IAS

None

3 Hours

Internal Auditor III Internal Audit Service

1.3. 3.1 Not under the scope of IAS


1.4. • Prepare the reply letter stating the basis why the audit is declined and submit to the Head of IAS for review and approval.

None

4 hours

Administrative Clerk IV /Engineer I Internal Audit Service/Unit

1.5. • Review and approve the reply letter

None

2 Hours

Internal Auditor III Internal Audit Service

1.6. • Discuss with the Municipal Mayor the reasons for the decline

None

30 minutes

Internal Auditor III Internal Audit Service

1.7. • Submit the letter to the requesting client and copy furnished to the Municipal Mayor

None

30 Minutes

Administrative Clerk IV /Engineer I Internal Audit Service/Unit

2 . Visit the IAS/U Office for the discussion of the audit request

2.1. 3.2 Under the scope of IAS:


2.2. • Inquire about the current situations and discuss the audit risks, goals and expectation of the requested audit

None

2 Hours

Internal Auditor III Internal Audit Service

2.3. • Establish and formulate the audit scope, objectives, and procedures of the audit areas/concerns requested by the client

None

2 days

Internal Auditor III/ Administrative Clerk IV /Engineer I Internal Audit Service/Unit

2.4. • Assign and discuss of the audit scope, objectives and procedures to the IAS staff

None

30 Minutes

Internal Auditor III Internal Audit Service

3 . Submit and provide the IAS/U the documents and records for audit

3.1. 4. List the documents and records need for the audit and forward the list to the requesting client

None

30 Minutes

Internal Auditor III Internal Audit Service

3.2. 5. Conduct the audit

None

15 Days (depending on the nature and complexity of the audit)

Internal Auditor III/ Administrative Clerk IV /Engineer I Internal Audit Service/Unit

3.3. 6. Draft audit report and submit to the Head of IAS for review and approval

None

5 Days (depending on the nature and complexity of the audit)

Administrative Clerk IV /Engineer I Internal Audit Service/Unit

3.4. 7. Review and approval of audit report

None

5 days (depending on the nature and complexity of the audit)

Internal Auditor III Internal Audit Service

3.5. 8. Discuss the audit findings with the Municipal Mayor

None

1 Hour

Internal Auditor III Internal Audit Service

4 . Receive the final audit report

4.1. 9. Submit audit report to the requesting client and copy furnished to the Municipal Mayor

None

30 minutes

Administrative Clerk IV Internal Audit Service/Unit

TOTAL

None

10 Hours, 5 Minutes (If the audit request is not under the scope of the IAS/U) and 27 Days, 7 Hours, 35 Minutes (If the audit request is under the scope of the IAS/U)