Saturday, January 28, 2023

6. TERMINAL LEAVE APPLICATION PROCESSING

It is a process of converting the monetary value of an employees’ total accumulated leave credits based on the highest salary rate received before or upon retirement date or voluntary separation.

Service Details

OFFICE OR DIVISION:

HUMAN RESOURCE AND MANAGEMENT OFFICE

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

Officials and Employees of the Local Government Unit of Manolo Fortich

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

Terminal Leave Application Form (One (1) Original Copy)

Human Resource Management Office

Clearance from money, property, and legal accountability (Five (5) Original Copies)

Duly audited photocopy of employees leave card from the last data of service (Two (2) Original Copies)

Human Resource Management Office

Certificate of Leave Credits (Two (2) Original Copies)

Approved leave application

Complete Service Record (Two (2) Original Copies)

Statement of Assets, Liabilities and Net Worth (SALN) (Four (4) Original Copies)

Duly signed computation of terminal leave credits (Two (2) Original Copies)

Applicant’s authorization form (in affidavit form) to deduct all financial obligations with the employer or agency (Two (2) Original Copies)

In case of resignation, duly accepted employees’ letter of resignation (Two (2) Original Copies)

Concerned Agency Head

Government Service Insurance System (GSIS) Clearance (Two (2) Original Copies)

Government Service Insurance System (GSIS)

Performance Rating (Two (2) Photocopies)

Human Resource Management Office

Fully accomplished exit interview questionnaire (One (1) Original Copy)

Human Resource Management Office

*Kindly submit these documents to the Human Resource Management Office within 1 month prior to effectivity of retirement to facilitate processing of terminal leave benefits.

Additional requirement in case of death claimant:

Authenticated Death Certificate (One (1) Original Copy, One (1) Photocopy)

Philippine Statistics Authority (PSA)

Authenticated Marriage Contract (One (1) Original Copy, One (1) Photocopy)

Philippine Statistics Authority (PSA)

Authenticated Birth Certificate of all surviving legal heirs (One (1) Original Copy, One (1) Photocopy)

Philippine Statistics Authority (PSA)

Designation of next-of-kin (One (1) Original Copy, One (1) Photocopy)

Waiver of right of children for 18 years old and above (One (1) Original Copy, One (1) Photocopy)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits request for the processing of terminal leave benefits.

1.1. Prepares the requested document.

None

5 Minutes

Administrative Aide IV (Human Resource Management Aide)
Human Resource Management Office

2 . Waits for the document to be released.

2.1. Reviews the document being submitted and facilitates the computation and routing of the documents.

None

15 Minutes

Administrative Aide IV (Human Resource Management Aide)
Human Resource Management Office

2.2. Facilitates the signing of the obligation request.

None

15 Minutes

Municipal Budget Officer
Municipal Budget Office

2.3. Records and issues journal voucher.

None

1 Hour

Municipal Accountant
Municipal Accounting's Office

2.4. Facilitates the signing of the journal voucher.

None

5 Minutes

Municipal Treasurer
Municipal Treasurer’s Office

2.5. Submits the terminal leave application and facilitates the signing of the journal voucher.

None

20 Minutes

Administrative Officer I (Records Officer I)
Mayor's Office

2.6. Issues check and forwards to the Mayor’s Office for Mayor’s signature.

None

2 Days

Municipal Treasurer
Municipal Treasurer’s Office

2.7. Submits signed check to the Municipal Accounting Office for issuance of advice.

None

5 Minutes

Municipal Accountant
Municipal Accounting's Office

3 . Receives the check.

3.1. Releases the check.

None

5 Minutes

Municipal Treasurer
Municipal Treasurer’s Office

TOTAL

None

2 Days, 2 Hours, 2 Minutes