Saturday, March 02, 2024

6. Terminal Leave Application Processing

It is a process of converting the monetary value of an employee's total accumulated leave credits based on the highest salary rate received before or upon retirement date/voluntary separation.

Service Details

OFFICE OR DIVISION:

HUMAN RESOURCE AND MANAGEMENT OFFICE

CLASSIFICATION:

COMPLEX

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

EMPLOYEES AND OFFICIALS

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. Leave application – 5 original copies

Human Resource Management Office

Agency Clearance using CSC form No.7 – 5 original copies

Office of the Human Resource Management or at www.csc.gov.ph

If through a representative, authorization letter or special power of attorney. – 1 original copy

Authorization letter signed by the employee/former employee; if Special Power of Attorney (SPA) from any notary public.

4. If the employee is already deceased, representative shall submit marriage contract, death certificate and 1 valid government issued identification card. – 1 original copy

Local Civil Registrar and from any government institution for the ID.

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Client request and submits request for the processing of his/her terminal leave benefits.

1.1. The Human Resource Management Officer/ Aide prepare the requested document.

NONE

5 minutes

Administrative Aide IV (Human Resource Management Aide)

2 . Client waits for the document to be released.

2.1. The Human Resource Management Officer/ Aide reviews the document to be submitted and facilitates the computation and routing of the documents. The office of the Municipal Budget Office for signature and recording and signature of the obligation request. The documents for the terminal leave benefit are submitted to the Municipal Accounting Office for recording and issuance of journal voucher. The documents for the terminal leave benefit are submitted to the Municipal Treasurer’s Office for signature of the journal voucher. The terminal leave application documents are submitted to the Mayor’s Office for the signature of the journal voucher. The terminal leave application documents are submitted to the Municipal Treasurer’s Office for issuance of check. And the same is forwarded to the Mayor’s Office for signature of the check. Once the check has been signed by the Mayor, the documents are submitted to the accounting for issuance of advice.

NONE

15 minutes

Administrative Aide IV (Human Resource Management Aide)

3 . Clients received the check for his terminal leave benefit.

3.1. The check is returned to the Municipal Treasurer’s Office together with advice and release of the check.

NONE

5 minutes

Municipal Treasurer

TOTAL

NONE

20 Minutes