Friday, March 29, 2024

3. LIQUIDATION OF CASH ADVANCES

A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper documents.

Service Details

OFFICE OR DIVISION:

MUNICIPAL BUDGET OFFICE

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

LGU OFFICIALS AND EMPLOYEES

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

For Travel:

1. Two (2) Original liquidation report

1. Client

2. Original Copy of receipt(s) and ticket, if any

2. Client

3. Three (3) Original copy Itinerary of Travel

3. Client

4. One (1) Original Certificate of Appearance

4. Client

4. One (1) Original Certificate of Appearance

4. Client

5. One (1) Photocopy of Obligation Request

5. Client

For Purchase Request:

1. Two (2) Original Copy Liquidation Report

1. Client

2. One (1) Photocopy of OBR and Voucher

2. Client

3. One (1) Copy of Purchase Order

3. Client

4. One (1) Original Copy of Receipt(s)

4. Client

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits pertinent documents

1.1. 1.1 Examines the completeness and accuracy of supporting documents and forwards the document the appropriate officer.

NONE

2 minutes

Admin. Aide VI (Clerk III) (Municipal Budget Office)

1.2. 1.2 Checked and verify the correctness of the said data, with the name and signature of the employee/officer who was granted the cash advance and the date it was signed.

NONE

10 minutes

Admin. Aide VI (Utility Foreman) Budget Officer II Budget Officer III (Municipal Budget Office)

1.3. 1.3 Records the actual amount in the appropriate registries.

NONE

5 minutes

Admin. Aide VI (Utility Foreman) Budget Officer II Budget Officer III (Municipal Budget Office)

2 . Receive the Document(s)

2.1. 2.1 Release of the document(s)

NONE

1 minute

Client

TOTAL

NONE

18 minutes