Friday, March 29, 2024

2. PROCESSING OF OBLIGATION REQUESTS FOR PAYROLL, TRAVELING EXPENSES, MONETIZATION and PURCHASE REQUEST

Obligation Request for purchases, payroll, traveling expenses and monetization refers to the form used for the certification of the availability of allotment and contains the details of the obligation. It shall be prepared in three copies to attach to the Budget Unit and Accounting Unit.

Service Details

OFFICE OR DIVISION:

MUNICIPAL BUDGET OFFICE

CLASSIFICATION:

SIMPLE

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

LGU OFFICIALS AND EMPLOYEES

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

For Payroll:

1. One (1) Photocopy of Appointment

1. HRMO

2. One (1) Original Daily Time Record

2. LGU Employee

3. One (1) Original Copy of Accomplishment Report signed by the Head of Office

3. LGU Employee

4. Three (3) Copies of Original Approved Payroll

4. HRMO

For Travelling (Cash Advance):

1. One (1) Copy of Communication Letter/Invitation

1. Agency Conducting the Training or Travel

2. Two (2) Copies of Original Approved Travel Order

2. HRMO/Mayors Office

3. Three (3) Original Copies of Approved Itinerary of Travel

3. Client

For Travelling (Reimbursement):

1. One (1) Copy of Communication Letter/Invitation.

1. Agency Conducting the Training or Travel

2. Two (2) Copies of Original Approved Travel Order.

2. HRMO/Mayor’s Office

3. Three (3) Original Copies of Approved Itinerary of Travel.

3. Client

4. One (1) Original Copy of Certificate of Appearance.

4. Client

5. One (1) Original Official Receipt (Registration and Fare Ticket).

5. Client

For Monetization of Leave Credits:

1. One (1) Original Copy of Approved Letter Request.

1. Requesting Office

2. Two (2) Original Copy of Approved Leave Form indicating the monetization as purpose per supporting documents.

2. HRMO

3. Two (2) Original Copies of Computation of Earned Leave Equivalent.

3. HRMO

For Purchases:

1. Three (3) Original Copies of Purchase Request

1. Client/Procurement

2. One (1) Original copy of Certification of Fund signed by the Budget Officer

2. Client

3. One (1) Photocopy of Approved Project Procurement Management Plan (PPMP); for non-consolidated supplies

3. Client

4. Three (3) Original Copies of BAC resolution on the mode of Procurement.

4. BAC/Procurement

5. Three (3) Original copies of the Abstract of Personal Canvass form.

5. BAC/Procurement

6. Four (4) Original copies of Purchase Order Form indicated the supplier name.

6. BAC/Procurement

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits documents

1.1. 1.1 Examines the completeness and accuracy of supporting documents.

NONE

2 minutes

Admin Aide VI (Clerk III) (Municipal Budget Office)

1.2. 1.2 Receives the document and forward it to appropriate officer

NONE

2 minutes

Admin Aide VI (Clerk III) (Municipal Budget Office)

1.3. 1.3 Examines the availability of allotment, record the charges to appropriate registry

NONE

15 minutes

Budget Officer III, Budget Officer II, Admin Aide VI (Utility Foreman), Admin Aide VI (Clerk III) (Municipal Budget Office)

1.4. 1.4 Examines the correctness of charges and signs document(s)

NONE

10 minutes

Municipal Budget Officer (Municipal Budget Office)

2 . Receives the approved document(s)

2.1. 2. Records the Obligation Request to the logbook and forwards the same to appropriate office.

NONE

5 minutes

Admin Aide VI (Clerk III) (Municipal Budget Office)

TOTAL

NONE

34 MINUTES