Wednesday, April 24, 2024

2. ISSUANCE OF PROJECT INSPECTION REPORT & STATEMENT OF WORK ACCOMPLISHED (SWA).

These two documents are requirements to facilitate request of Contractor for project billing and for issuance of Certificate of Project Completion.

Service Details

OFFICE OR DIVISION:

MUNICIPAL ENGINEERS OFFICE

CLASSIFICATION:

HIGHLY TECHNICAL

TYPE OF TRANSACTION:

G2G - Government to Government

WHO MAY AVAIL:

BARANGAY OFFICIALS, CONTRACTORS, OTHER LGU OFFICES

CHECKLIST OF REQUIREMENTS:

WHERE TO SECURE

1. One (1) Original Letter Request stamped received by the Mayor’s office which includes the following information:

1. CLIENT

a) Name of project and location

b) Purpose of the request

c) Appropriation

d) Fund Source

e) Implementing agency of the project whether by Brgy Admin., downloaded to LGU Admin, By contract, etc.

f) Contact number

2. Contractor’s Statement of Work Accomplished

2. Client

Additional requirement A. Secretary certificate ; if corporate

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1 . Submits pertinent requirements

1.1. 1.1 Receives and scans submitted documents for record purposes.

None

5 minutes

Administrative Assistant II or Engineering Assistant

1.2. 1.2. Assigns Cluster Engineer

None

10 minutes

Municipal Engineer I

1.3. 1.3 Conducts project inspection and/or evaluation

None

1 day

Engineer I

1.4. 1.4 Prepares Validated Statement of Work Accomplished (SWA)/ Project Inspection Report.

None

2 hours

Engineer I

1.5. 1.5 Reviews and signs the Validated SWA & Project Inspection report.

None

4 hrs

Municipal Engineer I

1.6. 1.6 Endorses Validated SWA and Project Inspection Report to Project Monitoring Committee (PMC)

None

5 minutes

Engineer I Municipal Engineer's Office

1.7. 1.7 Conducts ocular inspection

None

7 days

Engineer I MPDO/PMC Secretariat

1.8. 1.8 Signs the validated SWA and Project Inspection Report

None

10 minutes

Project Monitoring Committee (PMC) Chairman- Municipal Budget Officer (MBO)

1.9. 1.9 Approves validated SWA and Project Inspection Report

None

1 day

Municipal Mayor or Municipal Administrator

1.10. 2.0 Returns the approved SWA and Project Inspection Report to MEO

None

10 minutes

Administrative Assistant Aide VI (Utility Foreman)

2 . Receives the approved SWA/ Project Inspection Report

2.1. 2. Releases the approved SWA/ Project Inspection Report

None

10 minutes

Administrative Assistant II Municipal Engineer's Office

TOTAL

9 days, 6 hours & 50 minutes